Time Management and Organization the Google Keep Way

Wondering how to organize your daily task and To-Do list?

In our everyday hectic lives, we tend to forget the majority of the tasks we need to accomplish. We most likely neglected crucial notes, shopping items, home assignments, planning presentation, scheduling meetings, memorable moments, due dates to pay bills, special calls, and much more.

There are various external TO-DO apps that are available, but it would be difficult to keep a track of multiple apps. Instead you can use the Google in built app which is Google Calendar synced with Google Task and Google Keep.

This Google workspace has an excellent way for taking notes, lists, setting reminders, scheduling tasks, and planning anything and everything else you need to do forever. It’s simple to use, sync able to any device, and its handy features will assist you in quickly organizing your notes and reminders.

This means when you make a note on your mobile, set a reminder, and you can view or edit it through whatever device you have logged into with the same Google Account!
In order to access your Google apps, you first need to have a Gmail account. Once you have signed up/signed into your account, you can have access to the other apps like Google Calendar, Task and Keep.

The steps you need to take :

1.Make a list of all the work or task that you would need to do or focus on

2.Categorise the task and create different calendars for each category

3.Prioritize it by giving color code, depending upon how quickly the task needs to be completed

4.Schedule the task, set the time-limit or due date to complete the task

5.Set reminders to keep a track of the task

6.Follow up and complete the task

Let’s see each step in detail and organize the work in a Google way!

1. Make a list of all the work or task that you would need to do or focus on

Make a list of all the areas in your life that you’d like to include in your calendar. This can be as wide or as specific as you’d like, your list may include ..

Bills due, Insurance renew dates, assignment completion date, portion completion date, presentation due on , shopping list, next blog topic, daily exercise, course to be completed, books to be read, etc.

2. Categorize the task and create different calendars for each category

Once you have the complete list, you can now categorize the tasks and create a different calendar for each category, the same can be synced with Google Keep.

I usually categorized as ..Daily, Personal, Professional and Passion.

In ‘Personal’, all my personal work like bills, insurance, daily exercise, shopping list etc will be included.

In ‘Professional’, I include the tasks related to by work like portion completion, assignments, presentation etc.

And at last in ‘Passion’, the work related to blogging, vlog, social media post, course completion, books to read etc will be included.

Apart from this, I also maintain a ‘Daily Chores’, where I set time – what has to be done when, is scheduled.

3. Prioritize it by giving color code, depending upon how quickly the task needs to be completed

Once you have categorized, you can assign different colors to different tasks or events. You can use as many colors as you want, but try to keep it simple and limit to three or four colors to work best. Assign colors based on priority level. Darker colors indicate your highest priority tasks and lighter colors are less important.

4. Schedule the task, set the time-limit or due date to complete the task

You can schedule your tasks and calendar side-by-side, Google has the perfect tool: Tasks. You can add a title, detailed notes, a date and time and subtasks. The subtasks feature is particularly helpful because it allows you to break big projects down into smaller components.
To enable this handy feature, navigate to the right hand side of your calendar and click on the circular blue ‘Tasks’ icon.

5. Set reminders to keep a track of the task

Never forget an appointment, deadline or birthday again with the reminder section of Google Calendar. This section can easily be located when you are adding your task.
If you have a deadline or specific tasks to do by a certain day, you can add reminders.
Now, you will get all of your alerts on your phone so you don’t miss an appointment or deadline again! There is also a reminders tab, so you can see all of your reminders in one place, in order of importance.

6. Follow up and complete the task

Last one, obviously is to complete the task, once the task is done the work is archived, if at all, the work is still pending, it can be rescheduled with an another date and reminder.

So, that’s how easy it is to add items, events and tasks from anywhere and everything syncs instantly with all of your devices and you can keep a track of all your tasks in an organized and effective way. 


I created a one page Weekly Planner Template that tracks everything I need to do on a weekly basis and keeps everything in one spot for me.

I’m giving you the Weekly Planner Template for FREE. You .

The Weekly Planner Template works because it:

  • Organizes what needs to be done this week into manageable expectations.
  • Keeps all of your blogging goals and tasks on one easy to find paper.
  • Helps you keep and track consistent working hours to help you plan effectively.

Once you start using this, you’ll notice that where before you had information all over the place and it took you a lot of time to just figure out what you needed to do next, with the Lesson Planner Template, you get more done because you know exactly what needs to be done next.

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